On behalf of Robert Half client, we are looking for a dedicated Office Manager located in Rosemont, Illinois to lead and oversee the daily operations of their fast paced office. This role is essential in ensuring smooth administrative functions, maintaining office organization, and supporting various operational needs. The ideal candidate will bring excellent organizational skills, attention to detail, and the ability to manage multiple responsibilities efficiently.
Monday - Friday 8:00am-5:00pm
Hybrid - 3 days onsite, 2 days WFH
Compensation: $80k- $90k
Benefits: Medical, Dental, Vision, 401k, PTO
Responsibilities:
• Distribute incoming mail and ensure timely handling of correspondence.
• Monitor and replenish office supplies inventory
• Maintain the cleanliness and organization of office spaces, including kitchens, storage areas, and conference rooms.
• Facilitate onboarding processes by preparing workstations and offices for new hires.
• Place service requests with building management for access cards, facility issues, and other needs.
• Set up and manage accounts with utility.
• Coordinate meeting logistics, including securing conference rooms, arranging catering, and scheduling annual meetings.
• Oversee the office security system, ensuring proper functionality and addressing any issues.
Requirements:
• Proven experience in administrative office management or similar roles.
• Strong organizational skills with the ability to multitask and prioritize effectively.
• Proficiency in managing office supplies and vendor accounts.
• Familiarity with accounts payable processes and invoice management.
• Excellent communication skills for interacting with vendors, building management, and internal teams.
• Ability to coordinate and facilitate meetings and events.
• Experience with security systems or facility management is a plus.
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