Job Description

Legal (Litigation) Secretary

Thompson Coe, an insurance defense law firm, is seeking a full-time Legal (Litigation) Secretary to provide secretarial support to 4+ attorneys. Qualified candidates will have the following knowledge, skills and abilities:

Job Duties:

• Provides administrative support to a team of civil litigation defense attorneys;
• Draft basic legal documents including standard pleadings, discovery and correspondence for review by the attorneys;
• Manage and maintain attorney’s calendars, including litigation deadlines and scheduling meetings;
• Basic accounting duties including processing vendor invoices, preparing check requests and submitting invoices / expense reports for payment to the client or accounting;
• Handle incoming and outgoing correspondence, including emails, phone calls and mail;
• Manages E-filing in both state and federal courts using e-File Texas and NextGen;
• Enters attorney time into billing system using L & A codes on billing software;
• Run conflict checks and open new client matters; including closing files;
• Exercises discretion and maintains information of a confidential nature;
• Communicate with clients, court personnel and other counsel in a professional manner;
• Able to multi-task to assist with handling a busy litigation docket;
• Occasional overtime, as needed and other duties as assigned;

Qualifications:

• Three plus (5+) years of recent litigation experience in a law firm. Defense litigation experience preferred;
• Some knowledge of the litigation process; rules of procedure; excellent litigation, secretarial, grammar, and proofreading skills;
• Proactive approach with taking the initiative and owning your own work product;
• High proficiency in MS Office Suite;
• Ability to operate standard office equipment;
• Experience with electronic court filings (state and federal);
• Familiarity with DMS (document management system), preferably iManage;
• Ability to turn constructive feedback into best practices for future use;
• Ability to communicate professionally and effectively with co-workers, clients, courts and opposing counsel and be proactive about seeking clarification of ambiguities;
• Ability to read and understand attorney mail and email;
• Typing speed of 65+ words per minute;

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