Job Description

Executive Assistant – Energy Industry

📍 Location: Pittsburgh, PA (Hybrid)

💼 Reports to: Vice President

🕒 Employment Type: Full-Time

About the Role

We’re looking for a motivated and detail-oriented Executive Assistant to join our growing team in the energy industry . This person will provide high-level administrative support to our Vice President and leadership team, helping to keep operations organized, efficient, and on track.

You’ll manage schedules, coordinate events, maintain CRM data, and support interview scheduling — all while ensuring the highest level of professionalism and confidentiality. This is an excellent opportunity to play a key role in a dynamic, forward-thinking organization that’s driving impact in the energy sector.

What You’ll Do

• Manage executive calendars, schedule meetings, and coordinate travel logistics
• Prepare materials for meetings, presentations, and client engagements
• Serve as a liaison between leadership, internal teams, and external partners
• Plan and organize company meetings, events, and industry conferences
• Maintain and update CRM data (Salesforce, HubSpot, or similar)
• Generate CRM reports to support business development and client engagement
• Schedule and coordinate interviews with candidates and hiring teams
• Support onboarding logistics and recruiting operations

What We’re Looking For

• 3+ years of experience as an Executive Assistant (energy, engineering, or professional services preferred)
• Strong communication, organization, and multitasking skills
• Proficiency in Microsoft Office Suite, Google Workspace, and CRM systems
• Ability to manage multiple priorities in a hybrid work environment
• Professional, discreet, and dependable under pressure
• Bachelor’s degree preferred (Business, Communications, or related field)

Bonus Points

• Experience planning events or coordinating projects
• Familiarity with the energy or utilities sector
• A proactive, solutions-oriented mindset

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