Job Description

GENERAL SUMMARY:

The Activities Assistant supports the Life Enrichment Director with general administrative duties, works with the residents and the Resident Activities Clubs/Committees, and assists in organizing and executing resident activities including parties, games, events, etc.

PRINCIPLE DUTIES:

· Clerical duties as needed, such as stuffing resident mailboxes, creating forms, fliers and notices for announcements, meetings, events, etc.

· Data entry to Intranet/portal pages for Activities, including trips, parties, on-going events, movies, speakers, performers, meetings, etc.

· Setting up the theater, popping popcorn and running projector as needed, including Saturdays

· Coordinate schedule of movies on in-house TV channel

· Track meeting space in meeting management software

· Track deposits and payments for vendors (including instructors, performers and speakers), get all information in advance and copy to residents who serve as emcees

· Submit resident billing to Life Enrichment Director for approval on a monthly basis (or as needed)

· Create and place signage in mail room bulletin boards

· Accompany residents on trips and serve as trip leader (may require evenings and/or weekends)

· Assist with party planning, set up, hosting, as well as photography during events

· Assists Fitness Department as needed

· Other duties as assigned by Life Enrichment Director

QUALIFICATIONS:

· Two to three years general office and clerical experience preferred

· Strong written and communication skills

· Flexibility in work schedule, able to work occasional evenings or weekends

· Professional and approachable

· Strong computer skills, including Microsoft Word, Publisher and Outlook

· Ability to multi-task and keep accurate records in a fast paced environment

· Detailed, organized and self-directed, with excellent customer service skills

· High school diploma or GED

PHYSICAL REQUIREMENTS/WORKING CONDITIONS:

Must be able to work with others in setting up for events, including lifting, stooping, stretching, and using a step-stool. Must be able to complete small set-ups; must be able to assist residents physically in boarding the bus, sitting, standing, and walking. Must be able to lift up to 35 lbs; when lifting over 35 lbs, you are required to ask for assistance. Occasionally push and/or pull wheeled carts and equipment generally weighing up to 200 lbs.

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